Members are reminded that a flat rate of up to 36 pence per mile or actual out of pocket expenses may be claimed, from October 1st 2006
1. Referees and Touch Judges appointed to matches by the Federation, or by a Member Society should:-
a) Claim in full on the day from the Home Club for fixtures within Yorkshire at Level 7 (Yorkshire 1 or Durham & Northumberland 1) and above. For these clubs’ 2nd team matches and below, claim a maximum of £20.00 from the Home Club – any balance above £20.00 must be claimed from the Federation Treasurer.
b) For Level 5 League Games, NO claim must be made from the club. Expenses for these games should be claimed through MODCONE via its Treasurer, Roger Bowden (roger.bowden@lineone.net). For Non League matches of these clubs,travel expenses must be claimed from the Home Club on the day.
c) Assessors and Coaches involved with Level 5 League Matches should claim their travel expenses directly from the Federation Treasurer, however the expense form for Level 5 League Games must show the Level 5 status, to allow for financial control and RFU reporting purposes.
d) Referees, Touch Judges and 4th Officials appointed by the Federation to County matches within Yorkshire and/or to Yorkshire County Cup, Shield and Trophy Finals, should claim travelling expenses from the Federation Treasurer. At the end of the season, the Federation Treasurer will invoice the YRFU for the cost of such expenses
2. For matches at Level 8 within Yorkshire (Yorkshire League 2 or Durham & Northumberland 2) and below,claim a maximum of £20 from the Home club. Any balance to be claimed from the Federation Treasurer.
3. For Federation Exchanges outside Yorkshire, all claims must be made to the Federation Treasurer. No expenses must be claimed from the Home club.
4. For any locally arranged exchanges out of Yorkshire (arranged by Member Societies), any expense claims must be submitted to the appropriate Member Society Treasurer.
5. All expense claims, for other than straight mileage claims, must be accompanied by a receipt as proof of payment. For example – overnight accommodation; meals; postage and stationery.
6. Claims for reimbursement of telephone calls must have a copy of the summary sheet of the quarterly bill attached. Do not include the full detailed bill.
7. For a Federation Exchange involving a return journey in excess of 300 miles, one night’s accommodation claim is permissible. On exchanges requiring more than one night away, prior approval must be sought from the Federation Treasurer.
8. When rail travel is chosen the best value Standard Class return ticket must be purchased.
9. When a party of referees is sent on exchange all must, wherever practicable, travel together. Individuals wishing to travel alone, do so at their own expense unless there are exceptional circumstances. The senior referee of an exchange group is normally expected to be responsible for co-ordinating travel arrangements.
10. All expense claims must be submitted currently and NO later than the month following that in which the expenses were incurred. If not submitted within these guidelines, the expenses will not be paid.
Copyright © 1999 [ Yorkshire Federation of Referees Societies ] Last updated: September 02, 2006